Data Protection Policy

Data Protection Policy from www.emac-2019.org

We are greatly committed to protecting the personal data of our users and customers. Our data privacy policy complies with the statutory provisions of the German Federal Data Protection Act (BDSG) as amended, the German Telemedia Act (TMG) as amended and the provisions of the General Data Protection Regulation of the European Union. This Data Protection Policy explains which data are processed on our website and how we use them.

The name and contact details of the controller and, if applicable, its representative:

Universität Hamburg Marketing GmbH

Feldbrunnenstrasse 9
20148 Hamburg
Germany
Phone: +49 40 42838-9300
Email: marketing@uni-hamburg.de
Website: www.marketing.uni-hamburg.de

Managing Director with statutory representative status: Dr. René Vossen

Contact details of the data protection officer: datenschutz@uhh-marketing.de

Purposes, for which personal data are to be processed:
We collect, store and process personal data if you provide such data to us voluntarily in the scope of registration or when you contact us and use such data for the following purposes:

to respond to your wish for us to establish communication,
to update our offer to you,
for conference and event management purposes,
to send information updates on the conference (also with respect to third-party suppliers) via email,
for quality assurance purposes,
for marketing purposes and
for our statistics.

Legal basis for processing
The personal data concerning you is processed on the following legal bases:

Your consent, point (a) of Art. 6 (1) GDPR
in order to perform a contract with you, Art. point (b) of Art. 6 (1) GDPR
legitimate interests, point (f) of Art. 6 (1) GDPR (see below)

Legitimate interests
We pursue the following legitimate interests when processing your data:

Improving our offers
Preventing misuse
Compiling statistics

Recipients or categories of recipients of personal data
When processing your personal data, we work with the following service providers, which have access to your data:

Providers of web analysis tools
Parties interested in conferences and events.

Duration, for which the personal data are stored:

If processing is based on your consent, we store your data until you withdraw your consent at the latest.
If processing is necessary for the performance of a contract with you, we store your data for no longer than the contractual relationship with you exists or until the statutory periods of preservation have expired.
If processing is based on legitimate interests, we store your data for as long as your interest in erasing or anonymising the data does not override our legitimate interest.

Data sources
We receive the data from you (and the devices you use).

Data transmission to third countries
Data are transmitted to third countries outside the European Union. They are transmitted on the basis of contractual provisions that were designed to meet the applicable law and to ensure an appropriate level of protection of your personal data. Upon request, you may read these contractual provisions.

Right to access to personal data and to rectification or erasure of data and restriction of processing, right to object to processing and right to data portability:
Provided that certain conditions are met, you have the right

to request information on how your data is processed,
to have incorrect data rectified,
to have your data erased or blocked,
to restrict data processing,
to object to the processing of the data concerning you,
to receive your data in a portable format and to transmit such data to a third party,
to withdraw your consent to processing with immediate future effect,
to lodge a complaint with the competent supervisory authority about unlawful data processing. The competent supervisory authority is the Hamburg Representative for Data Protection and Freedom of Information (HmbBfDI).

Requirement or obligation to make data available
Unless explicitly stated otherwise when the data is collected, you are neither required nor obliged to make data available.

Additional data protection information

Contact form/Customer support

You can easily contact us by using our contact form on the website. Some of the fields are marked as mandatory fields to enable us to communicate with you. When you fill in the fields and click “Submit”, you consent to your data being transmitted to us via email. The data are not stored on the webserver.

In the scope of our customer support services, you can contact us via our website. In this case, you voluntarily provide your contact details. We automatically store the personal data transmitted to us and process such data exclusively for the purpose of dealing with your request to us. We do not forward data to third parties.

Automatic storage of access data
Whenever a user accesses one of our web pages, the data associated with such access is automatically stored in a log file. This refers to general information, such as the referral page (the page from which the file was requested), the name of the file requested, date and time of the visit, the data volume transmitted, the protocol that was used and some internal identifiers sent by the internet browser and, if applicable, information on the operating system.

This general information is anonymous, i.e. it is not stored together with any personal data concerning you we may already have and is not attributed to such data in any other way. The information is analysed purely for statistical purposes and used to improve the contents and features of the website. These data are not forwarded to third parties, neither for commercial nor for non-commercial purposes.

Cookies
Furthermore, this website also uses so-called cookies. A cookie is a small text file with an identifier that is transmitted to the user’s computer when the user visits our website, together with the information that was actually requested and is stored on the user’s computer. The file is kept available there for later access and serves to identify the user.

Cookies do not pose a danger to the computer as they are simple files and not executable programmes. Cookies do not contain any personal data, meaning that your privacy is protected. Depending on the settings made by the user in his/her internet browser, the browser will automatically accept cookies. However, these settings can be changed to deactivate the storage of cookies or to request the browser to issue a warning every time a cookie is placed. However, if the use of cookies is deactivated, some website features may no longer be available or limited.

Our website uses temporary cookies (so-called session cookies) that are only valid for the duration of a so-called session and that are automatically deleted as soon as the browser is closed. Our website also uses persistent cookies that are stored even after the session ends. We also link to other websites, which might also use cookies.

Google Maps

We use Google Maps (API) on our website, a service operated by Google LLC., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Maps is an online service that shows interactive maps, visualising geographical information. This service shows you our location, making it easier to find us. As soon as you access one of the web pages that includes a map from Google Maps, information on how you use our website (e.g. your IP address) is transmitted to a Google server in the USA and stored there. This happens even if you are not logged into a Google user account or do not have a Google account. When you are logged into Google, your data will be attributed to your account. If you do not wish your data to be attributed to your Google profile, you have to log out before activating the button. Google stores your data (even the data of users that are not logged in) as user profiles and analyses them. This analysis is based in particular on point (f) of Art. 6 (1) GDPR and Google’s legitimate interest to show personalised advertisements, to conduct market research and/or to customise its website to meet the users’ needs. You have the right to object to such user profiles being compiled, which you can exercise by addressing Google directly. The Google website offers detailed information on data protection in connection with the use of Google Maps (“Google Privacy Policy”). https://policies.google.com/privacy?hl=de&gl=en

Google Fonts
We use Google Fonts, a service provided by Google Inc. (“Google”). These web fonts are incorporated via a server call that is usually addressed to a Google server in the US. This shows to the server which of our websites you visited. Google furthermore stores the IP address of the browser on the device belonging to the visitor of these websites. More information is provided in the privacy policy of Google, which is available at: www.google.com/fonts#AboutPlace:about https://policies.google.com/privacy?hl=en.

Hetzner Hosting, LambdaLogic Regasus
We operate our online offering and our internet services on servers that we rent from Hetzner Online GmbH (https://www.hetzner.de) and administer ourselves. In this context, we concluded a data processing agreement pursuant to GDPR with Hetzner Online GmbH. For the technical and organisational measures (TOM) in place at Hetzner Online GmbH, please go to: https://www.hetzner.de/pdf/ADV_TOM.pdf

We use the “Regasus” service offered by LambdaLogic Informationssysteme GmbH (“LamdaLogic”) to plan events. In this context, we concluded a data processing agreement pursuant to GDPR with LambdaLogic. The data privacy policy of LamdaLogic is available at http://www.lambdalogic.de/datenschutzerklaerung /

This Data Protection Policy was last amended:
in May 2018
We reserve the right to amend this Data Protection Policy at any time, effective for the future.